This privacy policy (this “Privacy Policy”) tells you about the information that Virmedica, Inc. (the “Company,” “we” or “our”) collects in connection with the operation of its website, http://virmedica.com (the “Site”), how the information is used and how you can access and correct certain information that we may collect.
Please note that this Privacy Policy applies only to information collected from you by the Company via the Site and does not apply to information obtained or disclosed through offline correspondence or personal contacts with the Company’s representatives. Further, the Site may contain advertisements and/or links to other entities’ websites that are not controlled or operated by the Company. This Privacy Policy does not apply to such third party websites, and the Company is not responsible for the content of such third party websites or the privacy practices of such third parties. Therefore, we encourage you to request and review the privacy policies of any third parties upon disclosing your information such parties or visiting such third party websites.
This Privacy Policy is effective as of March 3, 2015.
YOUR ACCEPTANCE OF THIS PRIVACY POLICY AND REVISIONS TO THIS PRIVACY POLICY
By using the Site, you agree to this Privacy Policy. If you do not agree to this Privacy Policy, you may not use the Site. The Company reserves the right, in our discretion, to change, modify, add or remove portions of this Privacy Policy at any time and from time to time, without prior notice to you. All revisions will be posted to the Site. We urge you to review this Privacy Policy frequently for changes. Your continued use of the Site means that you accept those changes.
INFORMATION COLLECTED AND HOW WE USE IT
Our goal is to allow you to control the information you provide to the Company. In general, you can visit the Site without telling us who you are or revealing personally identifiable information about yourself. We may collect information, including your name, email address and telephone number, which you have voluntarily submitted to us. We may use, or share with our affiliates and subsidiaries, such personally identifiable information for the purposes set forth below. Such information may be used or shared separately or on an aggregate basis in combination with pre-existing information including information received from third parties:
- To respond to comments or requests for information;
- To provide any requested services;
- To troubleshoot problems with the Site, or any services, as requested;
- To customize your experience, contest or homepage on the Site;
- To enforce our Terms of Use and/or Privacy Policy; or
- To contact you with more information about the Company and its services.
We may also collect and use aggregate information (such as information about how many visitors log on to our sites, the pages they access, etc.)
DATA SHARING AND TRANSFER.
We reserve the right to disclose your personally identifiable information to third parties based on the good faith belief that such action is necessary or appropriate to: (a) protect and defend the rights or property of the Company, or (b) act in urgent circumstances to protect the safety or security of the public or of users of the Company’s services and/or the Site. In the event that the Company is involved in a transaction such as a merger, stock purchase or sale, or sale of substantially all of the Company’s assets, your personal information may be transferred to the other party in such transaction. Other than as provided above, or as required by law, the Company will not trade, sell or share your personally identifiable information for use by any third party without your consent.
CHILDREN’S PRIVACY
The Company is strongly committed to protecting the safety and privacy of children who visit the Site. We do not knowingly collect personal information online from children under 13 and the Site is not directed towards or intended to be used by children under 13. We encourage all parents to talk to their kids about online safety and to monitor their children’s use of the Internet.
SECURITY
Your personal information will generally be stored in the Company’s databases, which are located in the United States. We take steps to make all information received from you online reasonably secure against unauthorized access and use.
ACCESS TO YOUR INFORMATION; CHOICE AND OPT OUT PREFERENCES
We attempt to keep your files complete, up-to-date, and accurate. We tell you how and where to conveniently access your personal information and how to notify us about errors. We offer several ways for you to update your personal information:
- You may contact us at info@virmedica.com for any inquiry or request regarding our privacy policy or the handling of your personal information.
- You may unsubscribe to any of our e-mails by following the unsubscribe instructions in the body of any e-mail message.
- You also may write to us directly if you wish to: (a) update or delete your contact information; or (b) request that we cease sending you any form of communication. Such written requests should be sent to us by email at: info@virmedica.com or by regular mail at: 6 Research Drive, Shelton, CT 06484.
COOKIES AND OTHER TECHNOLOGIES
We may use various technologies to collect and store information when you use the Site, and this may include sending one or more cookies or anonymous identifiers to your computer or mobile device, including “web beacons”, clear GIFs, pixel tags and other means. Cookies help us in many ways to make your visit to the Site more enjoyable and meaningful to you. Cookies are text information files that your web browser places on your computer when you visit a website. The Company may use such “cookie” technology to obtain non-personal information from you as an online visitor. Most browsers accept cookies automatically, but can be configured not to accept them or to indicate when a cookie is being sent. Please note that without cookies, you may not be able to take full advantage of all of the features of the Site.
SPECIAL NOTICE TO CALIFORNIA RESIDENTS
Under California Law SB 27, California residents have the right to receive, once a year, information about third parties with whom we have shared information about you or your family for their marketing purposes during the previous calendar year, and a description of the categories of personal information shared. To make such a request, please send an email to info@virmedica.com and please include the phrase “California Privacy Request” in the subject line, and provide us with your name. address and email address. We will respond to you within-thirty days of receiving such a request.
BROWSER DO NOT TRACK SIGNALS
Although the Site currently does not have a mechanism to recognize the various web browser Do Not Track signals, we do offer our customers choices to manage their preferences. To learn more about browser tracking signals and Do Not Track please visit http://www.allaboutdnt.org/
QUESTIONS OR COMMENTS
The Company welcomes questions and comments about this Privacy Policy. Questions or comments should be directed to info@virmedica.com.
SOCIAL SECURITY NUMBER PROTECTION POLICY
Virmedica, Inc. (the “Company”) is committed to maintaining the confidentiality of the Social Security numbers it collects. Accordingly, the Company has established this policy to safeguard and restrict access, disclosure and use of such Social Security numbers. The purpose of this policy is to comply with applicable law protecting the confidentiality of Social Security numbers, including but not limited to Connecticut General Statutes § 42-471(b).
Collection of Social Security Numbers.
The Company collects the Social Security numbers of employees, end users of the Company’s services and certain other individuals such as our customers’ patients in the regular course of its business.
Access to Social Security Numbers
The Company restricts access to the Social Security numbers it collects only to its employees and non-employees, who have been designated with approved access, who have signed non-disclosure agreements, and who need to access this information for the performance of their job duties.
Safeguarding Social Security Numbers; Use and Disclosure
Social Security numbers, collected by the Company in the regular course of its business, whether in paper or electronic form, are subject to the physical, technical and administrative safeguards set forth in the Company’s Privacy and Security Compliance Program governing, among other things, the protection of confidential and personal information. The Company prohibits the disclosure and use of Social Security numbers unless such disclosure and use is strictly for the purpose for which it was received, complies with Company’s Privacy and Security Compliance Program and with applicable law.
Destruction and Disposal
Documents that contain a Social Security number will be disposed of in a secure manner, by destroying, erasing or making the information unreadable, in accordance with the Company’s Privacy and Security Compliance Program, so as to avoid any inadvertent disclosure.
Violations of Policy
Violations of this Social Security Number Protection Policy may result in disciplinary action, up to and including termination of employment. You should be aware that individuals who violate this policy may also be subject to civil and criminal prosecution to the full extent of the law.
Questions or Comments
The Company welcomes questions and comments about this Social Security Number Protection Policy. Questions or comments should be directed to info@virmedica.com.
